Data Protection

Creating and Editing Your Application Profile

You can modify and edit your application profile within the application period as long as you do not submit your application. After submitting your application, you will only have reading access until the end of the application process.

If candidates do not submit their application within the application period, they also will only be granted reading access until the end of the application process.

Collection, Processing, and Use of Personal Data

By creating an application profile and submitting your application, you agree to the electronic processing of your personal data and their transmission to the administration office of the Karlsruhe School of Optics & Photonics (KSOP) as well as to the Principle Investigators. Your personal data will be used for processing your application at the Karlsruhe School of Optics & Photonics (KSOP) exclusively. They will be treated strictly confidentially in accordance with the legal regulations and will not be disclosed to third parties.

Deletion of Personal Data

If your application is not successful, your personal data will be deleted automatically four months after the application deadline according to the Federal Data Protection Act. If you want to withdraw your application during the ongoing proceedings, please send an e-mail to Then, your application will no longer be taken into consideration. Your data will be deleted four months after the application deadline.


Cookies are small text files stored on your hard disk, not on our server. The information contained in the cookies facilitates navigation through the application portal. You can prevent cookies from being stored on your hard disk by setting your browser such that no cookies are accepted. For more information, see the instructions provided by your browser. However, disabling of cookies might reduce the functionality of the portal. Cookies used are deleted again after closing the browser.

If you have any further questions relating to data protection, please do not hesitate to send an e-mail to

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